The time is upon us all. As we start the new year and contemplate our New Year's resolutions, we must come to grips with the looming UDS deadline.
Below we have a link to the full manual and some other helpful contact information, but what is it you really need to know? We hope you find useful information below. https://bphc.hrsa.gov/sites/default/files/bphc/data-reporting/2023-uds-manual.pdf
The UDS Support Center is available to provide training, technical assistance, and resources about the UDS data and reporting requirements.
Contact the Support Center at 1-866-UDS-HELP.
Email: UDSHELP330 UDS udshelp330@bphcdata.net
HELPFUL INFORMATION FROM CLC:
Planning ahead is key! It's highly recommended to organize your team early, allocating specific tables to individuals and establishing a comprehensive project plan. Setting clear deadlines and understanding the necessary information for each section is crucial for a smooth process.
REMEMBER! During the EHB's high traffic period between 2/1 and 2/15, it tends to act up, causing timeouts or errors. To avoid the frustration of re-entering data, it's essential to Save and Save Often.
Completing the tables isn't the final step. There's a vital Data Audit Report yet to be generated. This report compares tables and previous year's data, highlighting any variances or unusual entries. Resolving edits is mandatory before submitting the UDS report, a process that can be time-consuming. Expect around 20 or more edits, possibly taking several days to resolve.
Have you heard about UDS+? Reporting under this scope is still voluntary in 2023.
SCOPE OF UDS+
All health centers are to submit a full UDS Report within EHBs by February 15, 2024.
Beginning with the 2023 UDS reporting, in addition to an aggregate UDS Report submission within EHBs, health centers may voluntarily submit de-identified patient-level data (UDS+) submitted using HL7 FHIR R4 standards for UDS, for the data elements on the following tables:
Patients by ZIP Code Table
Table 3A: Patients by Age and by Sex Assigned at Birth
Table 3B: Demographic Characteristics
Table 4: Selected Patient Characteristics
Table 6A: Selected Diagnoses and Services Rendered
Table 6B: Quality of Care Measures
Table 7: Health Outcomes and Disparities
Health centers choosing to participate in this voluntary reporting will submit through (bulk) FHIR R4 APIs, using the UDS+ FHIR R4 Implementation Guide (IG) as described in Appendix G of the 2023 UDS Manual.
THERE ARE A FEW SIGNIFICANT UPDATES IN 2023: HRSA has updated race and ethnicity reporting on the following tables.
- Table 3B Demographic Characteristics
- Table 7 Health Outcomes and Disparities
From 2023 UDS Manual page 31
PATIENTS BY HISPANIC, LATINO/A, OR SPANISH ETHNICITY AND RACE (LINES 1–8)
Table 3B displays the race and ethnicity of the patient population in a matrix format. This allows for reporting on the racial and ethnic identification of all patients.
Hispanic, Latino/a, or Spanish Ethnicity
Table 3B collects information on whether or not patients consider themselves to be of Hispanic, Latino/a, or Spanish ethnicity, regardless of their race.
2023 UDS Manual page 35 - FAQ for Tables 3A and 3B has further information about race and ethnicity reporting.
From 2023 UDS Manual pages 125-127
RACE AND ETHNICITY REPORTING: Table 7 reports health outcome data by race and Hispanic, Latino/a, or Spanish ethnicity to provide information on health centers’ efforts to reduce health disparities.
Race and Hispanic, Latino/a, or Spanish ethnicity are self-reported by patients and should be collected as part of a standard registration process.
Care must be taken by health centers that have separate reporting systems for patient registration and clinical data to ensure race and ethnicity data across the systems are aligned.
Because the initial patient population for each measure is defined in terms of race and ethnicity, comparisons between the numbers on Tables 3B and 7 will be made when evaluating your submission. See the crosswalk of comparable fields in Appendix B.
Note: The reporting of patients’ race and ethnicity on the UDS uses HHS data standards, which are a disaggregation of OMB standards and may differ from the race and ethnicity levels required for other eCQM reporting programs.
Note: The “Subtotal Hispanic, Latino/a, or Spanish Origin” and “Subtotal Not Hispanic, Latino/a, or Spanish Origin” lines are grayed out on all three sections of Table 7. They are provided as a system-generated subtotal.
NEED SUPPORT?
At CLC, we're dedicated to being your reliable support system. Whether you require assistance with project management, a friendly voice for guidance, reviews, compiling data, or even EHB data entry, we're thrilled to help at every step.
Our expertise shines in specific areas such as Table 5, focusing on Staffing and Utilization, along with Table 8A and 9E, delving into Financial Costs, Other Revenue, and not forgetting Table 9D, which covers crucial aspects of Patient Services Revenue. We're here to make these processes smoother and more manageable for you! Contact us for help at info@communitylinkconsulting.com